Privacy Policy
- Introduction
- We respects the privacy of all students, parents, and staff. This Privacy Policy explains how we collect, use, and protect personal information in compliance with applicable privacy laws. By enrolling at Viden International School, parents and students agree to this Privacy Policy.
- Information We Collect
- Student Information: This includes personal details such as name, age, gender, date of birth, health information, emergency contact details, academic records, and attendance.
- Parental/Guardian Information: Contact information, such as names, addresses, phone numbers, and email addresses, is collected to maintain communication.
- Staff Information: Personal and professional information, including contact details, qualifications, and employment records, is collected for operational purposes.
- Photographs and Media: Photos, videos, and recordings of students and staff may be collected for identification, security, academic records, or school events.
- Website and Digital Data: When using the school website or digital platforms, we may collect IP addresses, browsing behavior, and other data to enhance user experience.
- Purpose of Collecting Information
- Educational Purposes: To provide educational programs, monitor student progress, and maintain accurate academic records.
- Communication: To keep parents and guardians informed about their child’s progress, school events, updates, and emergencies.
- Health and Safety: To ensure the health and safety of all students and staff, including any specific medical needs or emergency contact information.
- Legal Compliance: To meet legal requirements, such as reporting to education authorities, verifying identities, or for other regulatory obligations.
- School Operations: To support school administration, staffing, and management, including attendance tracking and billing.
- How We Use Information
- Administrative Use: Information is used for admission, attendance, grading, and overall student management.
- Communication and Outreach: We use contact details to communicate with parents and guardians regarding school activities, notices, and updates.
- Event Promotion: Photos or videos of students may be used in school newsletters, brochures, website content, or social media, with due consideration for privacy.
- Security and Emergency Response: Data may be used to verify identity and manage security and emergency protocols.
- Data Protection and Security
- Access Control: Only authorized personnel have access to personal information, which is stored securely and accessed on a need-to-know basis.
- Digital Security Measures: The school uses encryption, firewalls, and secure storage systems to protect digital data.
- Data Retention: Personal data is retained only for as long as necessary to fulfill its purpose or as required by law. Afterward, data is securely deleted or anonymized.
- Disclosure of Information
- Within the School: Personal information may be shared with staff members who require it to perform their roles.
- With Third-Party Service Providers: We may share data with external service providers who assist with school services, such as IT support, transportation, or health services, under strict confidentiality agreements.
- Legal Obligations: Information may be disclosed when required by law, such as to comply with a court order or to protect the rights, safety, or property of the school community.
- Parental Consent and Choice
- Consent for Collection: Parents or guardians provide consent to collect and use personal information upon enrollment. They may opt-out of certain types of data use, such as photographs for media, by submitting a written request.
- Data Accuracy: Parents are encouraged to ensure that the school has up-to-date information, such as contact details or medical conditions.
- Opting Out: Parents may opt out of communications or the use of their child’s media for promotional purposes by notifying the school in writing.
- Access to and Correction of Information
- Access Requests: Parents, guardians, or students (if age-appropriate) may request access to their personal information by contacting the school administration.
- Correction of Information: If any information is inaccurate or outdated, parents may request correction or updating of records.
- Privacy on Digital Platforms
- Website Cookies: The school website may use cookies to enhance user experience. Visitors may adjust their browser settings to disable cookies if they prefer.
- External Links: The school’s website may contain links to external sites. Viden International School is not responsible for the privacy practices of these websites, and we recommend reviewing their privacy policies separately.
- Changes to the Privacy Policy
- Viden International School reserves the right to modify this Privacy Policy as needed. Any changes will be communicated through official school channels.
- Contact Information
- If you have questions or concerns about this Privacy Policy, please contact Viden International School’s administration office at [insert contact details].
By following this Privacy Policy, Viden International School ensures that the personal information of students, parents, and staff is managed responsibly, transparently, and in a way that respects the privacy of the school community.
